Date: 18 November 2025
Venue: Virtual Meeting
Chairperson: Miss Rikhotso
Minute Taker: Miss Mdaka
1. Welcome and Opening
The meeting was opened by Miss Rikhotso, who welcomed all attendees and provided an overview of the purpose of the session, which was to review Magoshing-related comments from Mr Malatie, clarify procedures, and reinforce Neftaly Royal committee guidelines.
2. Attendance
Present
- Miss Rikhotso
- Miss Chuene
- Miss Mdaka
- Miss Mabusela
- Mr Mpehlela
Apologies
- None submitted.
3. Key Administrative Announcements
3.1 Secretary Nomination
- NeftalyCMR & NeftalyCDR was officially nominated to serve as the Secretary for the Magoshing meetings.
- Miss Malebe will be added as an additional Secretary for the meetings.
3.2 Attendance Rules
- Any staff member who fails to attend meetings will face suspension and will not receive support from the Neftaly Royal Committee.
- Apologies must be submitted in writing by staff at Specialist, Officer, Manager, and Chief levels.
- All staff must join the meeting directly from the meeting invite and not request others to add them.
3.3 Meeting Conduct and Procedures
- Magoshing meeting starts at 07:00 and the agenda commences at 07:06.
- The Prayer Policy must be adhered to at all meetings.
- Chiefs must end all meetings on time and conclude with a song and prayer.
- Chiefs must brief their teams about Moshomong meetings and ensure alignment.
- Chiefs must work collaboratively with their teams.
- Cellphones are not allowed during coding activities—only laptops must be used.
4. Report Review and Amendments
4.1 Minutes Amendments
- Existing minutes have been successfully amended.
- All future minutes must be updated accurately and submitted timeously.
4.2 Reporting Requirements
- Chiefs must submit their reports before 12:00 daily.
- Chiefs must vote in writing.
- Chiefs must not read full reports; only summarized presentations of 2 minutes are allowed.
- Neftaly report voting must be done in writing.
- Reports must include relevant logos.
- All Neftaly training reports must be handed over to Magoshing and the Royal Committee.
- Chiefs must attend the Royal Magoshing Meeting with Specialists, Officers, Managers, and Chiefs.
- Chiefs must take full accountability for their teams and their performance.
- Teams must perform according to their set targets.
- Failure to submit tickets from CMMR14 within 10 days will lead to disciplinary action.
4.3 Operational Requirements
- Staff must be aware that when the staff site is slow, it indicates bulk uploading is in progress.
- Chiefs must ensure full accountability for all assigned projects.
- The 1000 import function is fast and should be used appropriately.
- Reports must be submitted on time to avoid delays and complications.
5. Disciplinary Guidelines and Performance Management
- Chiefs must include Human Capital for all disciplinary processes; the Royal Committee should not be involved unless protocol requires it.
- Chiefs are allowed to terminate the contracts of interns who are not performing.
- If an intern misses three reports, they must be dismissed.
- Royal interns who underperform must be moved to work at the office and report directly to the Board.
- Staff who repeatedly complain about electricity, network, or sickness will be replaced immediately.
- Chiefs must ensure full accountability for their teams and their outcomes.
6. Event Management and Implementation
- Royal Chiefs are responsible for full implementation of events.
- Chiefs have the authority to adjust events to be virtual or physical, depending on operational needs.
- Chiefs have the right to take videos for events.
- Events may be changed from physical to virtual to accommodate staff working from home.
7. Additional Administrative Notes
- Chiefs are prohibited from using unauthorised external websites.
- Mr Malatie must approve time adjustments.
- Human Capital must inform staff in advance about any potential delays in salary payments.
- The results of the work done by Royal Chiefs must be monitored and recorded.
8. General Comments
- Collaboration, accountability, and adherence to guidelines remain key priorities for the success of Magoshing and Royal Committee operations.
- The team acknowledged the importance of maintaining discipline and operational standards across all units.
9. Adjournment
The meeting was adjourned
The Chairperson thanked all attendees for their participation and commitment.